Industries/Financial services/Accounting
AI consulting for accounting firms
An accounting practice runs on documents that clients send late and in every format. Staff chase bank statements, receipts and loan papers, code them into Xero or MYOB, and rebuild the same workpapers from last year's file. Month-end close adds reconciliations and journals by hand.
Talk to our team →- Use cases
- Payables, Month-end close, Billing and receivables, Audit evidence matching, Document search
- Runs on
- Your servers, on premises
- Connects to
- Xero Practice Manager, Xero, MYOB, CCH iFirm
- Rules cited
- 04, each with its source
- Decides
- A person, every time
Use cases
All use cases →Architecture
We build beside the software you already run
We build for accounting and bookkeeping practices and tax agents. The model runs on your own servers or in an Australian cloud region, and no client file goes to a public AI service. The registered agent or accountant reviews and signs off every return and journal.
- SourcesXero Practice Manager / Xero / MYOB / CCH iFirm / FYI
- Your serversPayables → Month-end close → Billing and receivables
- ReviewYour team
- OutputDocument collection / Bookkeeping / BAS and tax workpapers / Month-end close / Billing
The hours in accounting go to work that repeats
- 01
Client document collection
Requesting bank statements, receipts, loan statements and depreciation schedules from each client, then chasing them by email and phone before the job can start.
- 02
Coding and reconciliation
Bank lines, bills and receipts coded and reconciled in each client file, and suspense accounts cleared at the end of every quarter.
- 03
BAS and tax workpapers
GST codes checked line by line before each BAS, and the same tax workpapers rebuilt for every return from last year's file.
- 04
Month-end close
Accruals, prepayments, reconciliations and variance commentary for each client, every month.
Services
All seven services →We take these jobs off your team
Document collection
Each client's request list built from last year's file and the engagement, and chased on a schedule in your words. Every document is filed against the job in your practice manager.
Bookkeeping
Bills, receipts and bank lines coded in each client file from that client's own history. The bookkeeper reviews the coding before it posts.
- Bills and receipts read on arrival and checked for the fields the ATO requires on a tax invoice.
- Coded in the client's own Xero or MYOB file from that client's history. Low confidence lines are listed first.
- Supplier statements compared against the ledger. The check finds missing bills, duplicates and unclaimed credits.
- Nothing is posted or paid without the same person approving it as today.
BAS and tax workpapers
GST coding checked across the period, with lines that differ from the client's history listed first. Workpapers drafted from the ledger and last year's file. The registered agent reviews and lodges every BAS and return.
Month-end close
Reconciliations, accrual and prepayment journals drafted from the ledger and the last close. Entries outside the usual range are flagged with the reason, and a person reviews and posts every journal.
Billing
Draft invoices built from time and fixed fee engagements in your practice manager, with work outside the engagement flagged before the invoice goes out.
- Draft invoices built from timesheets and fixed fee jobs in your practice manager.
- Work outside the engagement letter flagged for the partner before the invoice is sent.
- Overdue fees followed up on a schedule in your own words, with a person approving every message before it goes.
Register
Accounting runs under its own rules
- 01Tax Practitioners Board ↗
TPB guidance on AI
The Tax Practitioners Board issued TPB(GS) 55/2026 on the use of AI on 22 July 2026. Code item 6 bars a tax practitioner from disclosing information about a client's affairs to a third party without permission, except under a legal duty. The guidance says that entering client information into an AI tool can be that disclosure, depending on how the tool is configured and used.
- 02CPA Australia ↗
APES 110 confidentiality
Subsection 114 of APES 110, with section 310.11, requires practitioners to keep client information confidential. The exceptions are client permission or a legal or professional duty to disclose. CPA Australia gives the example of an employee who uploads a client document to ChatGPT to check the tax implications of a transaction. It calls that a breach of APES 110 even without ill intent.
- 03Australian Taxation Office ↗
Tax records
A business keeps most tax records for five years, and some for longer where they cover the period of review for an assessment. Records must be in English or easy to convert to English. They must be stored in a way that protects the information from being changed or the record from being damaged.
- 04AUSTRAC ↗
AML/CTF reforms
AML/CTF (anti-money laundering) obligations apply from 1 July 2026 to an accountant who provides a designated service in table 6. The services include assisting with the creation, restructure, sale or transfer of a company or trust. They also include holding or managing client money or property as part of a transaction. AUSTRAC treats a bookkeeper who processes routine payroll and supplier payments from a client account as less likely to be managing client money.
Questions
Where does client data sit?
On your own servers or in an Australian cloud region that you choose. The model runs there too, and no client file is sent to a public AI service. Staff see through the system only what they can already open in your practice software.
How does this fit our confidentiality obligations?
We design around Code item 6 of the TPB Code of Professional Conduct and the confidentiality rules in APES 110. Client information stays inside your own environment, and we document where it is stored and processed for your engagement letter. Whether a particular use needs client permission stays a decision for the firm.
Can AI prepare our tax returns and BAS?
It can draft the workpapers and check the GST coding. The registered agent reviews, signs off and lodges every return and BAS. TPB guidance requires practitioners to use their own professional judgement rather than rely on AI output as a substitute for their own analysis.
We already use Xero Practice Manager. Do we need to change?
No. What we build reads from and writes back to the practice management and ledger software you already run. We will tell you in discovery if a system is the actual constraint.
Where we do this work
Sydney / Melbourne / Brisbane / Perth / Adelaide / Gold Coast / Canberra / Newcastle / Hobart / Darwin
More in financial services
Finance / Banking / Insurance / Real estate / Audit / Asset and wealth management / Payments and fintech
Before you call
Tell us where your hours go.
We map the work, size the hardware and price what is worth automating.
Talk to our team →